Secure Collaboration with Microsoft Teams

By: Modern Workplace Team | October 8, 2019

Collaboration is a driving force in today’s organizations, but a lack of security can have a devastating and lasting impact. One click can result in a massive malware or ransomware incident and the loss of critical data. Workforce solutions must address the increased interconnectedness of internal teams, business partners, vendors, and customers and to protect the sensitive data of all parties.

Skype for Business has been a workforce solution that connects teams and enhances productivity in a secure environment. However, Microsoft recently announced that they will be retiring Skype for Business in July 2021. It’s time for businesses to consider what secure solution they will use for their video, chat, and collaboration needs.

Microsoft Teams is the emerging hub for teamwork, allowing users to chat instead of email, use multiple channels to collaborate, and securely edit files with co-workers. Employees can work from anywhere on Team’s cloud-based app, using approved devices, so they can connect and create in brand new ways.

Teams Blocks Unauthorized Users

Malicious users use innovative tactics to access your data. Once such tactic is to impersonate users within your system, whether that user is be part of your organization or from a business stakeholder.  

Microsoft Teams use Identity Access Management (IAM) and Multi Factor Authentication (MFA) protocols to ensure the right users have access to your data. If a malicious user obtains valid credentials and tries to access your system through an anonymous server, the suspicious IP address will be identified and the user access blocked, keeping your data secure.

Advanced Threat Protection for File Security

Imagine that your interior design vendor, who collaborates with your team, inadvertently uploaded a file with malware into a chat channel. If your employee opens the file, you’ll have a potential nightmare on your hands. With Microsoft’s Advanced Threat Protection (ATP) capabilities, the malware-infected file is immediately identified, quarantined, and monitored to prevent a malicious attack.

Allow or Deny Device Use

In today’s BYOD (Bring Your Own Device) culture, it is virtually impossible for organizations to monitor each device used by employees and stakeholders. It is no longer feasible to control the device, but Teams can secure the apps used for your sensitive data.

In order to use Microsoft Teams on a smartphone or tablet, the user must install the Teams app which is controlled by your company, uses a unique passcode, and requires the user to accept a Terms of Use agreement.  As a company, you set the rules and policies to specify which data can be accessed through the app.  If the device does not meet your criteria, or the passcode cannot be verified, no data will be sent to the device, preventing the user from accessing your data.

Data Loss Protection (DLP)

Your teams work hard and play hard. If one of your team members innocently distributes their AMEX number to the rest of the crew to go buy pizza, the Data Loss Protection feature will recognize the credit card number as sensitive information and alert the user to provide a justification before the message can be sent to the team. Without justification, the message won’t be sent, protecting not only company assets but employee personal data too. Other types of sensitive can also be identified, alerted, and prevented from distribution.

Protect Windows Information

Historically, users worked around download restrictions by simply copying information from a protected document and pasting it either into a Notes application or a personal email.  With Microsoft Teams’ enhanced security, your company owns the data and can prevent document contents from being copied and pasted into another application. If the user does try to cut and paste Windows-based data, they receive a message that your company prevents data from being extracted from the Teams, keeping your document contents safe.

Cloud Data Protection

SharePoint is the primary storage application used for Microsoft Teams. However, since companies may use a combination of applications to create, share, and store data, Microsoft Teams strives to protect information wherever it goes.

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