SharePoint OnLine Power User - M55215 Course Outline

(4 Days)

Overview

This course delivers the complete site owner story from start to finish in an engaging and practical way to ensure you have the confidence to plan and create new sites or manage your existing sites in SharePoint Online. Your goal is to learn how to make SharePoint online relevant to your team by using a sites functionality to help you share information and collaborate with your colleagues. During the class, you will also learn best practices and ‘what not to do’ as you watch live, interactive demonstrations and put theory into practice with hands on exercises in SharePoint Online.

Audience Profile

This course is intended for both novice and experienced SharePoint users who wish to make full use of SharePoint Online.

Prerequisites

No previous experience is required

At Course Completion

  • Understand the benefits of using SharePoint in real world scenarios
  • Create new SharePoint sites to store business information
  • Create pages to share news and documents
  • Customise the structure of a site to meet specific business requirements
  • Create and mange view, columns and apps
  • Manage the security of a site
  • Use social tools to communicate with groups of people or the entrie organization
  • Use search to find business information including people to documents

Course Outline

Module 1: An Introduction to SharePoint Online

Let’s get started with SharePoint online by letting you know about its fantastic selection of features. We will demonstrate popular uses of SharePoint Online to manage and share content, create engaging web page, automate business processes and make good business decisions with Business intelligence.

We will also discuss who will be the typical users in our sites and the role of the site collection administrator. Site Owners are trusted with functionality that in other business systems would normally only be available to developers. As a new Site Owner, we’re sure that you will be amazed with the potential that SharePoint Online has to offer an end user.

Lessons

  • Introducing Office 365 and SharePoint
  • Getting started with Office 365
  • The cloud revolution
  • Login to Office 365
  • What is Office 365
  • Using the app launcher
  • What is SharePoint
  • Office 365 settings
  • Introducing Office 365 Groups
  • Delve
  • Ownership and Access
  • OneDrive

  • Lab 1: Introduction to SharePoint Online
  • Log in to Office 365
  • Uploading to OneDrive
  • Customising your app launcher
  • Updating your Delve profile

After completing this module, students will be able to:

  • Describe popular reasons to use SharePoint Online
  • Understand user roles in SharePoint Online
  • Log in to Office 365
  • Navigate to SharePoint Online

Module 2: Creating Sites

Whether you are managing existing sites or you have not yet started, we will complement your current situation by discussing site hierarchy and planning your SharePoint sites. This will allow you to understand existing sites that other people have created as well as making good decisions when building new sites.

As a site owner, you will be presented with a selection of site templates. You will use a variety of popular site templates to develop an enhanced understanding of each sites function and appropriate use. Once your site is ready, we will then change the look and feel of your site. You can even try applying your business brand to your test site. We will also build our navigation bar, a simple but powerful way to help users move between websites.

Lessons

  • Planning your sites
  • Create new subsites
  • The Office 365 tenant
  • Site templates
  • Web addresses
  • Apply a them
  • Site collections
  • Building your navigation
  • Create a new site
  • Delete subsites
  • Team site navigation
  • User interface: classic vs modern
  • Site contents: classic vs modern
  • Where does classic come from?

  • Lab 1: Creating Sites

  • Create two sub sites
  • Delete a sub site
  • Restore a site
  • Update the navigation

After completing this module, students will be able to:

  • Understand the benefits of using site templates when creating new sites
  • Correctly use Site Collections and Sites
  • Control site navigation
  • Delete and Restore sites

Module 3: Creating and Managing Web Pages

SharePoint boasts a rich selection of ways to build web pages. You will learn how to update the home page of your SharePoint site with text, links, images, videos and web parts. We will also show you best practices when creating multiple pages and linking them together. In most site templates, creating and managing web pages is a simple, fast and rewarding way to present essential information and apps.

SharePoint can also be used as an Intranet for internal news. Due to the high visibility of these web sites, it is common to place more control over the release of new web pages or updates to existing pages. For this reason, SharePoint has publishing sites and communication sites.

Lessons

  • The types of pages found in SharePoint
  • Classic SharePoint pages
  • Modern SharePoint pages
  • How to use classic team site pages
  • Create news and site pages
  • Review features of publishing sites
  • Web parts
  • Save, publish, share and delete pages
  • Communication sites

  • Lab 1: Create and Manage Web Pages

  • Tidy up the Training home page
  • Add rich content
  • Optional – Add a YouTube video

After completing this module, students will be able to:

  • Know when to create pages
  • Create all types of page
  • Add content to a page including images and videos
  • Use publishing page content such as renditions and reusable content

Module 4: Working with Apps

Apps are required to store information such as events, contacts and files in a site. SharePoint provides a selection of apps for different scenarios, all with the option to be customised for a specific business requirement. Apps can be broken down into Lists, Libraries and Market Place Apps.

SharePoint lists serve as the structure for calendars, discussion boards, contacts, and tasks. This module explains the concept of lists, and then reviews popular options.

A document library is a location on a site where you can create, collect, update, and share files including Word, Excel, PowerPoint and PDF. We will show you the benefits of using a library and teach you how best to work with files in a library.

An introduction to on premises and SharePoint Marketplace apps is provided to show how to extend site functionality beyond what Microsoft has provided in the SharePoint Online platform.

Lessons

  • An introduction to apps
  • Co-authoring
  • Marketplace apps
  • Check In – Out
  • Adding apps to a site
  • Edit and view file properties
  • Create and manage columns
  • Quick edit view
  • Public and personal views
  • File commands
  • Managing app settings
  • Copy link and Share
  • Content approval
  • Folders
  • Major and minor versioning
  • The recycle bin
  • Document sets
  • Alerts
  • Working with files in a library
  • OneDrive sync
  • Create, upload and edit files
  • Working with classic lists

  • Lab 1: Working with Apps

  • Creating a new library
  • Setting up columns and views
  • Uploading content
  • Setting up alerts and using ver